Cancellation & Release - Pelham Raiders Minor Lacrosse Association

Cancellation Policy

Refunds will be issued by e-transfer, or through Sportzsoft back to the Credit Card used to process the initial payment. Credit Card payments will take several business days to be posted to your bank account; the length of time varies by the individual banking institution.

A paid registration fee shall be fully refunded in the event the PRMLA is unable to provide "the opportunity to play lacrosse at the appropriate age level". No administrative fee will be withheld in this case.

A paid registration fee shall be partially refunded, less the $60 administrative fee, in the event that the player is cut from their corresponding Field or Box age group. Depending upon availability, Box players will first be offered the opportunity to play house league.

Refunds for medical reasons must be accompanied by a Doctor's note and will be assessed on an individual basis. There will be no refund for registrations due to medical reasons that occur after May 1st, with the exception of extenuating circumstance which must be presented to and approved by the PRMLA Executive Board.

There will be no refund for a registration fee if a player is suspended or expelled from the PRMLA because of Governing Body (PRMLA, Zone 9, OLA, OMFLL, or OWFL) discipline policy, or code of conduct rules.

Cancellations will be given out as follows:

Up to March 31: Full amount less the $60 administration fee (covers the costs that are paid by the PRMLA upon registration, which are not refundable to the PRMLA at any point).
April 1 to May 1:50% refund (includes the $60 administration fee)
After May 1: No refund available.

Release Policy

OLA Release Procedures

*NOTE: All balances must be paid before a release request can be made, including registration fees.*

RELEASES

The Pelham Raiders Minor Lacrosse Association has a commitment to the growth and development of the game of lacrosse. The Association has a ‘no release’ policy for players residing within the Pelham Raiders Minor Lacrosse Association boundaries. However, in special circumstances as determined by the PRMLA executive, a release may be granted as long as it abides with the OLA and PRMLA Constitution.

Please note:

When a release is granted the caliber of the player shall not enter the decision (MR3.06).
Release request cannot be submitted prior to March 1st of the current season (MR3.01)
Release requests cannot be submitted after April 15th of the current season (MR3.01).
The player requesting the release must be registered with the PRMLA prior to requesting the release and OLA approved for the current season prior to any participation (MR3.01).
A player will be eligible for one rep release per playing season, per sector (MR3.01).
Any player who has not registered with their resident association by the 3^rd Sunday in March will be ineligible for a rep release. (MR2.08(a)).

HOW DO YOU APPLY FOR A RELEASE?

The Player must first be registered (including payment) with the Pelham Raiders Lacrosse Association. The Player or Parent/Guardian must complete section 1 of the Ontario Lacrosse Association (OLA) Release Request Form and deliver it to the PRMLA President, with a copy also being sent to the PRMLA Registrar.

NEXT STEPS:

Per OR10.2 of the Ontario Lacrosse Association 2025 Rules and Regulations:

1. PRMLA will respond to any release request within 3 business days to acknowledge receipt of the OLA Release Request Form (linked above) and notify the player/guardian of the date & time of the release hearing.

2. Release hearings must occur within 10 business days of the PRMLA receiving the request from the Applicant.

(If the release request hearing is not held within ten (10) business days, the applicant shall automatically have their release request granted and the PRMLA will be considered to have no grounds for an appeal.)

3. All related parties will be invited to attend the hearing.

4. The hearing will be heard by a minimum of 3 people, one of whom will act as the Chair.

5. Within 5 business days of the conclusion of the hearing, all parties shall receive a written decision which includes the following: i. Issue in question ii. Statement of the facts iii. Date of request iv. Date of acknowledgement v. Hearing date i. vi. Club affiliation(s) ii. Decision iii. Reasons for the decision iv. Appeal process information

(If the written decision is not received within 5 business days of the conclusion of the hearing, the applicant shall automatically have their request granted and the PRMLA will be considered to have no grounds for an appeal.)

If the release is denied by the PRMLA:

You can appeal your release to the Zone 9 Release Committee (there is an appeal fee).
If the request is again denied by the Zone 9 Release Committee, the request can be taken to the OLA Appeals Committee (there is another fee for this).
If the request is again denied, the player can either request a refund, or continue to play with the PRMLA and try to resolve the differences that led to the request for a release.

If the release is granted at any point:

A refund will be given via e-transfer or cheque less the $100 Release Fee. The player must then re-register with the next closest club and deliver the signed two-page release form to the registrar of his/her new club as proof of release . The new club’s registrar will record a comment in the online registration system indicating that confirmation of the release was received so that the Zone 9 registrar is aware.